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How to Write a Mail to Send Resume Through Someone’s Reference

How to write a mail to send resume through someone's reference

Sometimes, dropping a familiar name when emailing a resume may increase the chance of landing the gig. But do you know how to do it the right way? Ready?

Let’s delve into it right away!

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How to Write When Sending a Resume With Reference

1. Get Your Mails Opened With a Subject Line That Pops

Get your mail open with a subject line that pops
Get your mail open with a subject line that pops | Email for job referred by friends

It’s not an accident that this factor landed first. A subject line that pops will set your email apart from every other Tom’s, Dick’s, and Harry’s and gets noticed by the hiring manager. 

My suggestion is to put the name of the mutual acquaintance on the subject. And because people usually skim and scan, it’s even better if the subject starts with that information. So, for example, Referred by Mary Brown – [Your name]-apply for[the position]. 

There’s no limit in crafting an impressive, eye-catching subject line, but remember, keep it concise. 

Below are a few samples of subjects when sending a resume with reference you should take into consideration. 

# 1: Referred by [the mutual acquaintance name] for the position of [the job offer]

#2: Referral from [the mutual acquaintance name] for the [the job offer]

# 3: Application for the post of [the job offer] with reference from [the mutual acquaintance name]

#4: Applying for the [the job offer] with the reference of  [the mutual acquaintance name]

# 5: Referred by  [the mutual acquaintance name] to apply for the post of [the job offer].

2. Be Professional

Be professional | Send a resume with reference

Now, you got their attention. Congratulations! The next step is to write a killing email to stay ahead of the applicants’ pool. Do it right because it can make or break.

“But how?” you may say.

Everything is in one word: professional – and it’s no cliché.

A sense of professionalism can be expressed through the first two things people see in your mail: the email address and email format.

Your email address should consist of your first and last name, for example, [email protected]. If it’s impossible to create one like that, you may combine your name with a number (your birth year, for instance), such as [email protected]

The other thing that counts is adhering your email to a business letter format. This form of communication is usually taken more seriously by the recipient than the others. So write it carefully and avoid typos and grammatical errors.

A business letter format includes the below sections:

  • Your contact information
  • The date
  • The recipient contact information
  • The salutation
  • The body
  • Closing salutation
  • Your signature

Hmm, that sounds enough to be professional. But wait, there’s more:

  • Give a professional sign-off with “Sincerely” (or its synonym) and your full name.
  • It’s best to save your resume as .pdf format with a proper file name. For example, Laura-Cao-Resume.pdf
Free Magento 2 Email Attachments extension allows users to add attachments such as PDF Invoice, Shipment, Credit Memo, and additional files in the sale emails. Upon sending those emails, users can have full control over the type of files, the number of files, and many other options.

3. Keep It Short and Straight to the Point

No one has enough time, especially the HR manager, to battle a wall of text on your email. That’s the reason why you should be straightforward right from your opening. So no fancy narratives, and no jokes, either. 

First and foremost, mention how you find the offer through someone. For example:

My dear friend Michael Frank (owner of Magezon) mentioned that you have an opening in your marketing department, and he thought I’d be a good match.

After that, show your interest in the position. Just because you get the job offer through someone’s reference doesn’t mean you are the recruiter’s first choice. But who is the good match is the thing that matters. Prove you are!

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4. Other Tips:

  • It’s better to find out who to reach beforehand and put their name + position in the mail. That helps spice up your mail with a personal approach. 
  • The sooner, the better. Even if it’s not a first come first serve job application, the first one always grabs more attention than the others. Your email may likely reach the hiring manager in a hurry and be ignored in the email shuffle. However, we can avoid that. Send it before 8 am so that you can be the first one among the candidates of this day. This strategy can also be applied to weekdays. So if possible, send your email on Monday.
  • Always remember to say thank you.
  • Research shows that 85% of users use smartphones to access email. So it’s vital to optimize your email’s mobile-friendliness. 

Mail Formats for Sending Resume With Reference

We have laid the groundwork for how to write an email for job referred by friends. Now it’s time for the execution. 

Below are the samples of mail format to send a resume with reference. They are not fixed, so you can modify them as per your details.

Sample 1

Dear Sir/Mam, I hope you’re keeping well!

My name is [Your name], [your education and what you do].

I believe you know [the referrer]. We met each other at/by [ mention why you know the referrer]. We were interacting a few days back, and he/she mentioned that I would be a fit for [the job offer].

I would be glad if you could consider me for the position. Attached is my resume in PDF format. 

Thank you for taking your time! Please don’t hesitate to reply to this email with any questions.

Best regards,

[Your full name]

Sample 2

Hi [the recipient’s name]

I am [your name] referred by Mr./Ms.[ the referrer name], who is my [your relationship] and currently associated with your company as [give the referrer job title].

I graduated from [institution] and have been specializing in [the field] for over [years of experience].

I would be highly grateful if you consider me for [the position]. Enclosed is my resume. Let me know if you have any questions. 

Thank you for your time and consideration.

Best regards, 

[Your full name]

Sample 3

Dear [the recipient’s name]

I am writing to you at the suggestion of [the referrer] concerning [the job offer] with your company.

You can find my resume attached in a .PDF file. 

I believe my knowledge and [number] years of experience in [the field] is the perfect match for the position.   

Thank you for your time and consideration. Please don’t hesitate to reply to this email with any questions.

Sincerely yours,

[Your full name]

Sample 4

Dear [the recipient’s name],

My name is [your name] and I’m a friend of [the referrer]. She/he told me that you have an opening in your [the company division] division, and she thought I’d be a good match.

So I am writing to express my interest in the job offer. I believe my combination of creative talent, technical expertise, and experience make me an ideal candidate for the position. 

Thank you very much for reviewing my application. I look forward to hearing from you regarding the next step. 

Best regards, 

[Your full name]

Sample 5

Dear [the recipient’s name], 

I am responding to your job vacancy in your company which I know through [the referrer] – currently works as [his/her job title].

[The referrer] and I used to be colleagues at [a company], and she told me you’re opening for [the job offer].

In the enclosure to this message, please find my resume in PDF file format. 

Thank you for taking the time to consider my application for this role, and I look forward to meeting you soon. 

Yours sincerely, 

[Your full name]

Final Words

Writing a mail to send a resume with reference makes us feel like a shot in the dark, whether you’re a new grad or seasoned in your field. 

However, it’s not that hard to set you apart from the endless sea of competitors. Just bear in mind that professional email content, considered execution, and an impressive subject line are good enough to gauge the recruiter’s interest. Then, the last thing to do is relaxing and giving them a couple of days to reply.

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About Laura Cao

Laura Cao
Laura graduated from Foreign Trade University with a bachelor’s degree in Business English and is currently serving as a content marketer at Magezon. She indulges in reading and writing everything about Magento. In her spare time, gardening and hanging out with friends are her area of interest.

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